ERP Software, HR & Payroll Systems in Kenya

    Run a more structured, measurable, and efficient operation.

    We configure, customise and build systems around the way your business works, from ERP, HR and CRM to automation, dashboards and AI. Delivered on Pramza Suite, built on open-source ERPNext and Frappe, with no monthly subscription.

    ✓ERP with no monthly subscription
    ✓KPIs your team actually tracks
    ✓Processes documented and followed
    ✓Automation that saves real hours
    Improve Your OperationsAll Services
    OPERATIONS OVERVIEW
    LIVE
    0%
    Performance
    0/15
    Targets Met
    0%
    Accuracy
    TASK QUEUE
    Weekly report generated
    TEAM PERFORMANCE
    Team Performance87%
    Process Adherence71%
    Data Accuracy94%

    PRAMZA SUITE

    Want to track your SME better at a low cost? Get free ERP installation, with no subscription costs.

    Pramza Suite is our business platform for ERP, HR, CRM and helpdesk, built on open-source ERPNext and Frappe. We install and configure it around how your business works, train your team, and stay on for support.

    • Free ERP installation, with no licence fees
    • No monthly subscription, ever
    • Just a small fee for ongoing support
    • You own your server, your system and your data, and can make changes as you wish
    Ask about Pramza Suitesuite.pramzasolutions.com

    What's included

    • Accounting & Finance

      Invoicing, expenses, banking, VAT and financial reports.

    • HR & Payroll

      Staff records, leave, attendance, appraisals and Kenyan payroll.

    • CRM & Sales

      Leads, quotations, sales orders and customer history.

    • Inventory & Purchasing

      Stock levels, suppliers, purchase orders and warehouses.

    • Projects & Tasks

      Projects, timesheets, tasks and progress tracking.

    • Helpdesk

      Customer tickets, SLAs and support history in one place.

    TOOLS & PLATFORMS

    Workspace & Docs

    Where teams manage work, share files, and communicate daily.

    Microsoft 365
    Google Workspace
    N
    Notion
    Slack
    Data & Reporting

    Where KPI dashboards, trackers, and performance reports live.

    Excel
    Google Sheets
    Power BI
    Looker Studio
    Automation

    Tools that eliminate repetitive manual tasks and connect systems.

    Z
    Zapier
    Make
    n8n
    n8n
    Airtable
    AI Tools

    AI integrated directly into your workflows and internal processes.

    Custom GPTs
    ChatGPT
    Cl
    Claude
    AI Automation
    Business Software

    ERP, CRM, and accounting platforms we connect and manage.

    ERPNext
    Frappe HR
    QB
    QuickBooks
    HubSpot
    X
    Xero
    Cloud & Infrastructure

    Where systems are hosted, data is stored, and backups are managed.

    AWS
    AWS
    Azure
    Google Cloud

    WHAT WE SET UP

    01

    Business Process Setup

    Foundation

    Clear business processes, workspaces, trackers, and operating structures built around how your organisation works. Every step documented, every handoff clear, every team member knowing what happens next.

    Every handoff documented and owned
    Onboarding new staff takes days, not weeks
    Nothing lives only in someone's head
    Set this upWorkflowsTrackersSOPs
    PROCESS FLOW
    Intake
    Review
    Approve
    Execute
    Close
    SOP CHECKLIST
    ○Responsible person assigned
    ○Deadline set
    ○Handoff documented
    ○Sign-off recorded
    02

    KPI & Performance Systems

    Measure What Matters

    KPI structures, reporting logic, review tools, and performance assessment frameworks that give managers and teams a real, working picture of how the business is performing, week by week and month by month.

    Weekly reviews with live, accurate data
    Each KPI has a clear owner and cadence
    No more guessing how things are performing
    Set this upDashboardsExcelGoogle Sheets
    KPI TRACKER
    G
    KES 4.2M
    Revenue
    +12%
    G
    94%
    Efficiency
    +3%
    A
    3
    Errors
    ↓ 8%
    80%
    M
    T
    W
    T
    F
    S
    S
    Performance
    Target 80%
    GAR
    03

    Automation

    Work Smarter

    Identify the manual, repetitive work slowing your team down and replace it with smarter automated flows, reducing errors and cutting time so your team can focus on the work that actually matters.

    Saves 4 to 12 hours per week on average
    Error rates drop by up to 80%
    Team focuses on what actually matters
    Set this upZapierMakeAI Tools
    AUTOMATION PIPELINE
    Manual Task
    Trigger
    Automate
    Done
    Time saved per week4–12 hrs
    Error reduction↓ 80%
    ACTIVE AUTOMATIONS
    ●Report generation (every Monday)
    ●Invoice follow-up sequence
    ●Lead assignment routing
    ●Data backup sync
    04

    Data Management

    Clean Data, Clear Decisions

    Structured business data, clean trackers, organised records, and clear digital architecture so information is easy to find, maintain, use in reports, and share with the right people at the right time.

    Records clean, current, and easy to find
    Nothing buried in personal spreadsheets
    Reports take minutes, not hours
    Set this upDatabasesRecordsReporting
    DATA TRACKER
    Date
    Dept
    Metric
    Value
    Status

    THE DIFFERENCE

    WITHOUT SYSTEMS
    ✕Tasks tracked in WhatsApp messages
    ✕KPIs defined loosely, reviewed rarely
    ✕Reports built manually, taking hours
    ✕No clear accountability per function
    ✕Data scattered across personal files
    ✕Processes exist only in people's heads
    WITH YOUR SYSTEMS
    ✓Tasks in a structured tracker with owners
    ✓KPIs reviewed weekly with real data
    ✓Reports auto-generated in minutes, not hours
    ✓Every function measured and accountable
    ✓Centralised, clean, accessible data
    ✓Processes documented, shared, and followed

    HOW WE WORK

    01

    Diagnose

    We map your current processes, identify exactly where things break down, and understand what needs to change before designing anything.

    02

    Design

    We build the right structure for your operations, practical, scalable, and manageable by your team without external help.

    03

    Implement

    Systems, dashboards, and workflows set up, tested, and configured around your real data, real roles, and real working patterns.

    04

    Train & Maintain

    Your team is trained on the system before we hand it over. We also offer ongoing support as your business grows and processes evolve.

    WHAT CHANGES

    Work moves through your organisation without dropping

    Clear processes and defined accountability mean less chasing, fewer gaps, and more consistent execution across every team and every function.

    Discuss this

    Data you can trust and actually act on

    Clean, consistent, reliable reporting that tells you what's really happening in your business, not what people think is happening or what they're choosing to report.

    Discuss this

    A team that knows exactly what's being measured

    Everyone understands their KPIs, how they're tracked, what good looks like, and how their work connects to the bigger picture. No ambiguity, no excuses.

    Discuss this

    FAQ

    For most Kenyan SMEs, an open-source ERP such as ERPNext gives you accounting, sales, purchasing, inventory, HR and payroll, CRM and projects in one system, without the per-user monthly fees of products like Odoo, SAP Business One or Microsoft Dynamics. Pramza Suite is ERPNext and Frappe set up and supported for your business by our team in Nairobi.

    ERPNext is a complete open-source ERP built by Frappe and used by businesses worldwide. The software has no licence fee. We install and configure Pramza Suite (ERPNext) for your business free of charge, and you pay only a small fee for support. You own your server, your system and your data.

    Yes. Most of our clients start from spreadsheets or a standalone accounting tool. During setup we bring your existing records across, set up your workflows, and train your team so the change is smooth.

    This is our primary concern. We involve your team in the design process, build around how they actually work, and run adoption training before we hand anything over.

    Pramza Suite is built on ERPNext and Frappe, which are open source, so there are no licence or monthly subscription fees. Installation and configuration for your business is free, then you pay only a small fee for support. You own your server, your system and your data, and can make changes as you wish.

    No. For ERP, HR and CRM we use Pramza Suite on ERPNext and Frappe. For lighter needs we work in Excel, Google Sheets and tools your team already has. We only recommend new software when it solves a problem your current tools can't.

    A focused KPI dashboard typically takes 2 to 4 weeks. A full process overhaul with training can take 6 to 10 weeks. Complexity and team size determine the timeline.

    We design for flexibility and train your team to maintain and adapt the systems themselves as your business evolves. We also offer ongoing support for adjustments when needed.

    Usually not. Most of what we build runs in tools your team already has, Excel, Google Sheets, Notion, Slack, and similar. We only recommend new software when it solves a specific problem that your current stack can't handle well.

    We account for this from the start. We involve key team members in the design process so the system reflects how they actually work, not just how we think they should work. Adoption training is always included, and we don't hand over anything until the team feels comfortable with it.

    Yes. A big part of what we do is getting your existing tools talking to each other properly. Whether that means connecting your spreadsheets to your reporting tools, linking your CRM to your comms platform, or automating a handoff between systems, we look at what you have and build the connections that make it work together.

    We treat your business data with full confidentiality. We only access what we need for the engagement, we don't store or share it externally, and we're happy to sign an NDA before we start if that's important to you.

    Ask a question

    Also explore

    AI & Data Analytics TrainingWebsites & AppsDigital Marketing & Support
    Improve Your OperationsView Our Work